Toshiba E-STUDIO 165 EN User Manual

MULTIFUNCTIONAL DIGITAL SYSTEMSNetwork Fax Guide

10 Before Reading This Manual

4 USING ADDRESS BOOK100 Managing Address Book— Removing groupsYou can delete groups in the private address book.When you delete a group, contacts a

Managing Address Book 101Searching contactsIn order to quickly locate contacts you can search the address book database. You simply type in a strin

4 USING ADDRESS BOOK102 Managing Address Book3Display the Person tab and enter search text in the following fields that you require.Name — Enter th

Managing Address Book 103Searching contacts by detailed search conditions1Click the [Edit] menu and select [Find].The Find Contact dialog box appea

4 USING ADDRESS BOOK104 Managing Address Book4Select how it searches contacts in the “Condition of search string” drop down box.Contains — Select t

Managing Address Book 1058Click [Search].It begins searching contacts in the selected address book. When it completes searching, found contacts app

4 USING ADDRESS BOOK106 Managing Address BookConverting from an address book converter file1Click the [Tools] menu and select [Converting].The Conv

Managing Address Book 1074Select the model name that the selected file is originally created from in the “Machine Type” drop down box.5Click [Brows

4 USING ADDRESS BOOK108 Managing Address Book7Click [Convert].It starts converting a file.8Click [OK].The file is converted and saved in the select

Managing Address Book 1092Click [Browse] at the next of the “Input file” field.3Locate the folder that contains the CSV file. Select “CSV (Comma Se

CONTENTS 11CONTENTSNetwork Fax GuideSOFTWARE LICENSE AGREEMENT ...2Preface...

4 USING ADDRESS BOOK110 Managing Address Book6Locate the folder where you want to save a converted file. Select “CSV (Comma Separated Values) (*.cs

5.APPENDIXThis section shows the cover sheet samples.Cover Sheet Samples ...

5 APPENDIX112 Cover Sheet SamplesCover Sheet SamplesStandard cover pageReference Number: 0000000000000000To: 00000000001From: MFP-00C67861Su

Cover Sheet Samples 113Business cover pageReference Number: 0000000000000000To: 00000000001From: MFP-00C67861Subject: N/W-Fax DocumentMess

5 APPENDIX114 Cover Sheet SamplesProfessional cover pageReference Number: 0000000000000000To: 00000000001From: MFP-00C67861Subject: N/W-Fa

INDEX 115INDEXAAbout TOSHIBA e-STUDIO Address Book ... 66Account Name ... 78Add - Contact ...

116 INDEXOOne Touch ID ...90, 94Orientation ... 53Overseas Calls

DP-1650/2040OME06004300

2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPANMULTIFUNCTIONAL DIGITAL SYSTEMSNetwork Fax Guide©2006 TOSHIBA TEC CORPORATION All rights r

12 CONTENTSProfessional cover page ...114INDEX ...

1.OVERVIEWThis section describes about the overview of the network fax features.Features and Functions ...

1OVERVIEW14 Features and FunctionsFeatures and FunctionsThe network fax functions of this equipment allow you to make direct fax transmission of el

Features and Functions 15Functions The general descriptions of the Network Fax Driver and the Address Book Viewer are shown below. Network Fax Driv

1OVERVIEW16 Features and Functions

2.INSTALLING CLIENT SOFTWAREThis section describes the instructions on how to install the client software for the network fax features.Installing Netw

2 INSTALLING CLIENT SOFTWARE18 Installing Network Fax SoftwareInstalling Network Fax SoftwareThis chapter describes how to install the software req

Installing Network Fax Software 19Installing the Network Fax Driver and Address Book ViewerYou can install the Network Fax Driver and Address Book

2 SOFTWARE LICENSE AGREEMENTSOFTWARE LICENSE AGREEMENTINSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEP-TANCE OF THE FOLLO

2 INSTALLING CLIENT SOFTWARE20 Installing Network Fax Software2Select your language and click [OK].The Welcome to the InstallShield wizard screen i

Installing Network Fax Software 215Click [Next].If you want to change where the programs are installed, click [Browse]. In the dialog box appears,

2 INSTALLING CLIENT SOFTWARE22 Installing Network Fax Software7Check the software that you want to install and click [Next].Toshiba e-STUDIO205 Ser

Installing Network Fax Software 238Since the installer detects this equipment and the name of this equipment is displayed at “Devices on Network”,

2 INSTALLING CLIENT SOFTWARE24 Installing Network Fax Software9Click [Next].If you want to change the program folder, rename the folder name in the

Installing Network Fax Software 2511Click [Finish].The installation is completed.The Installer may ask you to restart your computer. If it does, se

2 INSTALLING CLIENT SOFTWARE26 Installing Network Fax Software2Select the printer driver and select [Properties] in the [File] menu.The printer dri

Installing Network Fax Software 275Click [Next].6Enter the IP address of this equipment in the “Printer Name or IP Address” field and click [Next].

2 INSTALLING CLIENT SOFTWARE28 Installing Network Fax SoftwareWhen the LPD Print setting is enabled, you can also configure LPR printing. When you

Installing Network Fax Software 298Click [Finish].The screen returns to the Printer Ports dialog box.9Click [Close] to close the Printer Ports dial

SOFTWARE LICENSE AGREEMENT 3Limitation of LiabilityIN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TO

2 INSTALLING CLIENT SOFTWARE30 Installing Network Fax SoftwareUninstalling the Network Fax Driver and Address Book ViewerThe following instructions

Installing Network Fax Software 312Select “TOSHIBA e-STUDIO205 Series Client” and click [Change/Remove].The InstallShield Wizard dialog box appears

2 INSTALLING CLIENT SOFTWARE32 Installing Network Fax Software6Select “Yes, I want to restart my computer now.” and click [Finish] to restart your

Installing Network Fax Software 332Select “TOSHIBA e-STUDIO205 Series Client” and click [Change/Remove].The InstallShield Wizard dialog box appears

2 INSTALLING CLIENT SOFTWARE34 Installing Network Fax Software5Click [Yes] to delete the setting files.Deleting files starts.If you want to re-inst

Installing Network Fax Software 352Click the [File] menu and select [Server Properties].The Print Server Properties dialog box appears.3Display the

2 INSTALLING CLIENT SOFTWARE36 Installing Network Fax Software

3.FAXING FROM CLIENT COMPUTERSThis section describes the instructions on how to send a fax using the Network Fax Driver.Faxing from Applications...

3 FAXING FROM CLIENT COMPUTERS38 Faxing from ApplicationsFaxing from ApplicationsThe Network Fax Driver allows you to fax document data from your c

Faxing from Applications 392Select “TOSHIBA e-STUDIO205 Fax” and Click [Properties].The properties dialog box appears.The procedures for displaying

4 SOFTWARE LICENSE AGREEMENT

3 FAXING FROM CLIENT COMPUTERS40 Faxing from Applications4Display the Cover Sheet tab and specify the cover sheet properties if you want to send a

Faxing from Applications 41Specifying recipientsYou can specify the recipients following method: P.41 “Specifying recipients from address book” P

3 FAXING FROM CLIENT COMPUTERS42 Faxing from Applications2Select either Group or Location/People in the desired address book.Private Address Book —

Faxing from Applications 433Select the contact you want to add as a recipient and click the [Fax] icon ( ) in the tool bar.y Repeat until all requi

3 FAXING FROM CLIENT COMPUTERS44 Faxing from Applications5Confirm the destinations that you select in the dialog box. If you wish to remove a desti

Faxing from Applications 45Entering a recipient manually1Click [New].The Direct Dial dialog box appears.2Enter the fax number in the right field. I

3 FAXING FROM CLIENT COMPUTERS46 Faxing from ApplicationsRemoving recipients from the “To” list1Select a recipient that you want to delete from the

Faxing from Applications 472Select an address book to search contacts in the “Data Source” drop down box.The default address book in the “Data Sour

3 FAXING FROM CLIENT COMPUTERS48 Faxing from ApplicationsSearching contacts by detailed search conditions1Click the [Edit] menu and select [Find].T

Faxing from Applications 494Select how it searches contacts in the “Condition of search string” drop down box.Contains — Select this to search cont

Preface 5PrefaceThank you for purchasing the TOSHIBA multifunctional digital system e-STUDIO165/205. This Network Fax Guide is a manual for the e-S

3 FAXING FROM CLIENT COMPUTERS50 Faxing from Applications8Click [Search].It begins searching contacts in the selected address book. When it complet

Faxing from Applications 5111Click [OK].The selected contacts are added as recipients for the network fax.Setting up the network fax optionsNetwork

3 FAXING FROM CLIENT COMPUTERS52 Faxing from Applications1) ToThis displays the specified recipients list.2) [Select From Address Book]Click to lau

Faxing from Applications 537) Paper SizeSelect the paper size of your document.8) OrientationSelect the orientation of your document.Setting up the

3 FAXING FROM CLIENT COMPUTERS54 Faxing from Applications- Department Name — Check this to have the recipient department name appear on the cover s

Faxing from Applications 55Displaying the version informationIn the About tab of the network fax properties dialog box, you can display the version

3 FAXING FROM CLIENT COMPUTERS56 Faxing from Applications2Select the font in the “Font Name” drop down box.The selected font applies to the text co

Faxing from Applications 576If you want the recipients information to appear on the cover sheet, check the “Recipients Information” box and check t

3 FAXING FROM CLIENT COMPUTERS58 Faxing from Applications

4.USING ADDRESS BOOKThis section describes the instructions on how to use the Address Book Viewer.Running Address Book Viewer ...

6 Lineup of Our ManualsLineup of Our ManualsThese manuals are provided for the operation of the e-STUDIO165/205. Select and read the manual best su

4 USING ADDRESS BOOK60 Running Address Book ViewerRunning Address Book ViewerThe Address Book Viewer allows you to manage the address book properti

Running Address Book Viewer 61Running the Address Book ViewerYou can access the Address Book Viewer using two methods:y Programs folder in the Star

4 USING ADDRESS BOOK62 Running Address Book ViewerAccess using print propertiesWithin the application Print window, you have a limited ability to c

Running Address Book Viewer 63— Selecting contacts for network faxWhen you access the Address Book Viewer from the Network Fax Driver, it allows yo

4 USING ADDRESS BOOK64 Running Address Book ViewerAbout Address Book Viewer interfaceThe Address Book Viewer main window consists of the following

Running Address Book Viewer 655) Status BarThis displays the description of selected command in the left side, and the number of the items of the c

4 USING ADDRESS BOOK66 Running Address Book Viewer- Select All — Select this to select all contacts displayed in the right pane. This item is avail

Running Address Book Viewer 67ToolbarYou can use the following tool icon to perform various functions quickly: (New Contact) — Click this to add a

4 USING ADDRESS BOOK68 Running Address Book ViewerContext-sensitive menusYou can also use the context-sensitive menu that is displayed by right-cli

Managing Address Book 69Managing Address BookYou can use the Address Book Viewer to manage the private address book. You can add or edit the contac

Lineup of Our Manuals 7To read manuals in PDF (Portable Document Format) filesViewing and printing this operator’s manual in PDF files require that

4 USING ADDRESS BOOK70 Managing Address BookManaging the public address bookIn order to access the public address book in e-STUDIO451c Series, e-ST

Managing Address Book 712Click [Start Discovery] to begin the process.It locates all the compatible devices in your network.y You can quit the proc

4 USING ADDRESS BOOK72 Managing Address Book5Click the [Download AB] icon ( ) in the tool bar.6The Downloading dialog box appears. You can quit dow

Managing Address Book 733) Network - Enable TCP/IP SearchCheck on this to search devices that connect to the TCP/IP network. This is available only

4 USING ADDRESS BOOK74 Managing Address Book3Enter each item to specify the printer address and click [OK].IP Address — Enter the IP address of the

Managing Address Book 755Click the [Download AB] icon ( ) in the tool bar.6The Downloading dialog box appears. You can quit downloading the address

4 USING ADDRESS BOOK76 Managing Address BookDownloading the public address book data1Click the [File] menu, select [Download], and select the devic

Managing Address Book 77Configuring the MAPI address book* This function is not available since e-mail reception is not supported in the equipment.

4 USING ADDRESS BOOK78 Managing Address Book— Registering the LDAP directory servicesYou can register multiple LDAP directory services.Registering

Managing Address Book 793In the Advanced tab, enter the items as described below.Server Port Number - Directory service (LDAP) — Enter the port num

8 Before Reading This ManualBefore Reading This ManualPrecautions in this manualTo ensure correct and safe use of this equipment, this operator&apo

4 USING ADDRESS BOOK80 Managing Address Book— Adding contacts from LDAP serversAfter you register the LDAP directory services, you can search conta

Managing Address Book 813Display the Person tab and enter search text in the following fields that you require.Name — Enter the search characters o

4 USING ADDRESS BOOK82 Managing Address Book5Select contacts that you want to add to the LDAP address book, and click [Add].The selected contacts a

Managing Address Book 833Display the Detail Setting tab and select a field to search in the “Field Select” drop down box.4Select how it searches co

4 USING ADDRESS BOOK84 Managing Address Book8Click [Search].It begins searching contacts in the LDAP server. When it completes searching, found con

Managing Address Book 85Importing the address book from a CSV file or vCard fileAddress book files that are exported from GL-1010 or GL-1020 using

4 USING ADDRESS BOOK86 Managing Address Book3The address book data is imported into “Import Address Book”.If you have already been import an addres

Managing Address Book 87Exporting the address book as a CSV file or vCard File1Click the [File] menu and select [Export] and [CSV File] or [vCard F

4 USING ADDRESS BOOK88 Managing Address BookManaging contacts and groupsUsers can create contact and group entries to the private address book that

Managing Address Book 892Click the [File] menu and select [New Contact].The New Contact dialog box appears.

Before Reading This Manual 9Trademarksy The official name of Windows 98 is Microsoft Windows 98 Operating System.y The official name of Windows Me

4 USING ADDRESS BOOK90 Managing Address Book3In the Personal tab, enter items as described below.One Touch ID — Select the one touch ID number for

Managing Address Book 914In the Sending Options tab, enter items as described below as required.Use Sub Address and sender information — Check this

4 USING ADDRESS BOOK92 Managing Address Book— Copying contacts from an address bookYou can also add contacts to the private address book by copying

Managing Address Book 93— Displaying or modifying contacts propertiesYou can display the properties of contacts in any address book. You can also e

4 USING ADDRESS BOOK94 Managing Address BookPersonal tabIn the Personal tab, the following items are displayed:When displaying the properties of a

Managing Address Book 95Sending Options tabIn the Sending Options tab, the following items are displayed:When displaying the properties of a contac

4 USING ADDRESS BOOK96 Managing Address Booky Setting Value — Display whether to use auto detect receiver capability or manual settings for the Int

Managing Address Book 97— Removing contactsYou can remove contacts from the private address book.Removing contacts from address book1Browse the fol

4 USING ADDRESS BOOK98 Managing Address Book— Creating groupsYou can create groups in the “Group” folder in the private address book.Creating group

Managing Address Book 99— Modifying groups propertiesYou can change the group name of the groups in the private address book. You can also display