Toshiba GA-1190 User Manual

MULTIFUNCTIONAL DIGITAL SYSTEMSSetup Guide for Printing FunctionsGA-1190

8 CONTENTSChapter 6 TopAccess OVERVIEWTopAccess Overview ...48End use

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)98 Setting up Copier Settings5Click [OK] to apply the changes.When using the I

Setting up Fax Settings 99Setting up Fax SettingsIn the Fax submenu page in the Setup menu, an administrator can configure the fax device set-tings

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)100 Setting up Fax Settings4Click [Save].The confirmation dialog box appears.I

Setting up Fax Settings 101Setting up the Fax settingsIn Fax Settings, you can set the default fax settings that apply to fax operation from the LC

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)102 Setting up Fax Settings4) Monitor VolumeSelect the volume of the line moni

Setting up Fax Settings 10318) Send after ScanSelects whether to temporarily store all the scanned fax data before transmission or not.- Dial Durin

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)104 Setting up Fax Settings- ON ERROR — Select this to print a multi-address t

Setting up Printer Settings 105Setting up Printer SettingsIn the Printer submenu page in the Setup menu, an administrator can configure how the pri

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)106 Setting up Printer Settings5Click [OK] to apply the changes.When using the

Setting up Printer Settings 107Setting up the default Raw job settingIn Default Raw Job Setting, you can specify the default raw job setting, which

CONTENTS 9Setting up the NetWare session ...93Setting up the HTTP network service ...

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)108 Setting up Printer Settings11) Paper SourceSelect the paper source that ap

Setting up Printer Settings 1092Enter following items as required.Queue Name — Enter the queue name using up to 31 alphanumeric letters. The queue

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)110 Setting up Printer SettingsDeleting a LPR queue1Select a radio button of a

Setting up Print Service Settings (Printing Function) 111Setting up Print Service Settings (Printing Function)In the Print Service submenu page in

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)112 Setting up Print Service Settings (Printing Function)4Click [Save].The con

Setting up Print Service Settings (Printing Function) 113Setting up the LPD printIn LPD Print, you can set the LPD print options to enable the LPD/

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)114 Setting up Print Service Settings (Printing Function)5) Administrator’s Na

Displaying Version Information 115Displaying Version InformationAn administrator can display the system software version information of this equipm

11.TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU This chapter describes the maintenance of TopAccess performed by the TopAccess administrator.

10 CONTENTSChapter 14 APPENDIXList Print Format...144INDEX ...

11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU118 About the Maintenance FunctionsAbout the Maintenance FunctionsIn the Maintenance menu of

Switching Languages 119Switching LanguagesYou can switch the currently-used language to the desired one by uploading the language of TopAccess in t

11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU120 Switching Languages5Click [Browse] and then select the TOPACCESS folder in the Client Ut

Backing up Data 121Backing up DataThe administrator can create backup files of the address book data. The backup files can be used to restore or up

11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU122 Backing up Data4Click [REFRESH] on the right side.A backup file is created and its name

Backing up Data 1236Select the file location and select “All Files” in the “Save as type” drop down box.It is recommended to save the backup file a

11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU124 Restoring Data from Backup FileRestoring Data from Backup FileAn administrator can resto

Restoring Data from Backup File 1254Select a backup file and click [Open].If the backup file name is not the name as shown below, the equipment can

11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU126 Restoring Data from Backup File6Check the box of Address Book and click [Restore].“Backu

Importing Address Book Data 127Importing Address Book DataYou can import the address book data in a CSV format to TopAccess. The data need to be co

1.OVERVIEWThis chapter describes the contents of this manual and the required use environments of TopAccess. Overview ...

11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU128 Importing Address Book DataBefore importing the address book data, confirm that this equ

Importing Address Book Data 1295Click [Import].“Backup or restoration process in progress.” appears and the import process begins.6Click [REFRESH]

11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU130 Exporting Address Book DataExporting Address Book DataThe address book data can be expor

Exporting Address Book Data 1314Right-click the link of the file name, and select [Save Target As ...].The Save As dialog box is displayed.5Specify

11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU132 Importing Department Code DataImporting Department Code DataYou can import the departmen

Importing Department Code Data 1334Select CSV file of the department code data that were exported pre-viously, and then click [Open].5Click [Import

11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU134 Exporting Department Code DataExporting Department Code DataThe department code data can

Exporting Department Code Data 1354Right-click the link of the file name, and select [Save Target As ...].The Save As dialog box is displayed.5Spec

12.MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRATORS) This chapter describes how to have department codes managed by an administrator.Managin

1OVERVIEW12 OverviewOverviewContentsThis manual consists of the following 2 parts: y Printer-related settings using the control panel of this equip

12 MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRATORS)138 Managing Department Codes (For Administrators)Managing Department Codes (For Admi

13.TROUBLESHOOTINGThis chapter describes the most common TopAccess errors, and provides procedures to resolve the condi-tions. If the problem persists

13 TROUBLESHOOTING140 TopAccess Error MessagesTopAccess Error MessagesDevice status indicator listWhen an error occurs, the Device status indicator

TopAccess Error Messages 141Error message listThe error message will be displayed in “Alerts” field on the Device tab page of TopAccess.For the det

14.APPENDIXThis chapter has been prepared to give additional information.List Print Format ...

14 APPENDIX144 List Print FormatList Print FormatConfiguration Page (Example)CONFIGURATION PAGES/N : XXXXXXXXXX

List Print Format 145NIC Status Page (Example)Unit Serial No : XXXXXXXXNetwork Address : XX;XX;XX;XX;XX;XXNetwork Topology : Ethernet

14 APPENDIX146 List Print FormatPS Font List (Example)

List Print Format 147PCL Font List (Example)

Overview 13Chapter 9 TopAccess COUNTER TAB PAGE Describes how to display total counters on the TopAccess Counter tab page. P.77 “TopAccess COUNTER

INDEX 149INDEXNumerics2nd Fax Number ... 61AABB Number ... 61Acce

150 INDEXGroupAdding ... 64Deleting ... 66Editing

INDEX 151Print Startup Page ... 106Printer Settings ... 105Privileged RX .

152 INDEX

GA-1190OME060181B0

2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPANMULTIFUNCTIONAL DIGITAL SYSTEMSSetup Guide for Printing FunctionsGA-1190© 2007, 2008 TOSHI

1OVERVIEW14 OverviewUse environments of TopAccessThis section describes the use environment of a co-packed utility TopAccess that comes with this e

2.BASIC OPERATIONS ON SCREENS(EQUIPMENT)This chapter describes the basic operations on the control panel screens of this equipment.Various Screens ...

2 BASIC OPERATIONS ON SCREENS (EQUIPMENT)16 Various ScreensVarious ScreensMajor screens appearing on the control panel LCD of this equipment are sh

Various Screens 17Menu selection screenThis screen appears when you select desired menus or items. The name of the menus, sub-menus or items are di

2 BASIC OPERATIONS ON SCREENS (EQUIPMENT)18 Basic Operations on Each ScreenBasic Operations on Each ScreenTo select mode main screenWhen you press

Basic Operations on Each Screen 19To select each menuYou can select the desired menu or item in the menu selection screen.The menus displayed in th

2 BASIC OPERATIONS ON SCREENS (EQUIPMENT)20 Basic Operations on Each ScreenExample of menu selectionThe menu selection procedure to cancel a print

Basic Operations on Each Screen 21To key in digitsYou can enter digits using the digital keys.Button /Digital key FunctionDigital Keys Press these

3.CANCELING PRINT JOBS AND PRINTING FONT LISTS (EQUIPMENT)This chapter describes how to cancel a print job in process and how to print font lists, usi

3 CANCELING PRINT JOBS AND PRINTING FONT LISTS (EQUIPMENT)24 To Cancel Print JobsTo Cancel Print JobsYou can cancel a print job in process using th

To Print PCL/PS Font List 25To Print PCL/PS Font ListYou can print the following font lists using the [PRINTER] button:y PCL font listy PS font lis

4.PRINTING LISTS (EQUIPMENT)This chapter describes how to print printer-related lists from the control panel of this equipment.To Print Lists ...

Preface 1PrefaceThank you for purchasing the TOSHIBA multifunctional digital system e-STUDIO165/205 or e-STUDIO167/207/237.This Setup Guide for Pri

4 PRINTING LISTS (EQUIPMENT)28 To Print ListsTo Print ListsYou can print the printer-related lists shown below using the [USER FUNCTIONS] button.y

To Print Lists 29NIC status pageYou can print out the setting status of the NIC (Network Interface Card) of the Network Printer Kit (optional).3Pre

5.CONFIGURING NETWORKS (EQUIPMENT)This chapter describes how to configure networks using the control panel of this equipment. Network Configuration fr

5 CONFIGURING NETWORKS (EQUIPMENT)32 Network Configuration from EquipmentNetwork Configuration from EquipmentYou can perform the following network

Ethernet Configuration 33Ethernet ConfigurationYou can specify the link speed and communication mode of Ethernet.1Press the [USER FUNCTIONS] button

5 CONFIGURING NETWORKS (EQUIPMENT)34 Ethernet Configuration7Press the [ENTER] button.The screen returns to the shown in step 5.10Press the [CANCEL]

TCP/IP Configuration 35TCP/IP ConfigurationYou can configure TCP/IP protocol. This TCP/IP configuration includes address assignment method selectio

5 CONFIGURING NETWORKS (EQUIPMENT)36 TCP/IP Configuration7Press the [ENTER] button.The screen returns to the shown in step 5.3Press or to selec

TCP/IP Configuration 3710Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user function mode” main

2 Software License AgreementSoftware License AgreementINSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOW

5 CONFIGURING NETWORKS (EQUIPMENT)38 TCP/IP Configuration6Press or to select STATIC IP, and then press the [ENTER] button.The screen returns to

TCP/IP Configuration 3915Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user function mode” main

5 CONFIGURING NETWORKS (EQUIPMENT)40 IPX/SPX ConfigurationIPX/SPX ConfigurationYou can configure IPX/SPX protocol. The IPX/SPX protocol is configur

IPX/SPX Configuration 419Press the [ENTER] button.The screen returns to the one shown in step 7.12Press the [CANCEL] button once or press the [FUNC

5 CONFIGURING NETWORKS (EQUIPMENT)42 AppleTalk ConfigurationAppleTalk ConfigurationAppleTalk protocol must be enabled when AppleTalk printing from

AppleTalk Configuration 439Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user function mode” mai

5 CONFIGURING NETWORKS (EQUIPMENT)44 HTTP ConfigurationHTTP ConfigurationTo use a web-based utility TopAccess, HTTP network server service must be

HTTP Configuration 4513Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user function mode” main sc

6.TopAccess OVERVIEWThis chapter describes the overview of TopAccess and how to access TopAccess.TopAccess Overview ...

Software License Agreement 3Disclaimer of WarrantyTHIS SOFTWARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUD

6 TopAccess OVERVIEW48 TopAccess OverviewTopAccess OverviewTopAccess has two access levels: the end user level and the administrator level. The adm

TopAccess Overview 49Administrator modeOnly a person who has an administrator privilege can access this mode. To use the administra-tor mode, the a

6 TopAccess OVERVIEW50 Accessing TopAccess from Your ComputerAccessing TopAccess from Your ComputerYou can access TopAccess using your computer.y I

Accessing TopAccess from Your Computer 513Click each tab to display each main page.The following function tabs are provided: y Device tabThe Device

6 TopAccess OVERVIEW52 Accessing TopAccess from Your Computer5Click the menu name to display the desired page.The following 2 menus are provided. W

Accessing TopAccess from Your Computer 53TopAccess screen structureWhen you access TopAccess, the Device tab page is displayed: 1) FunctionThis pro

6 TopAccess OVERVIEW54 Accessing TopAccess from Your ComputerThe TopAccess Online Help cannot be displayed in the following browsers.- Safari 2.0

7.TopAccess DEVICE TAB PAGEThis chapter describes the device information on the Device tab page of TopAccess.TopAccess Device Tab Page...

7 TopAccess DEVICE TAB PAGE56 TopAccess Device Tab PageTopAccess Device Tab PageWhen TopAccess opens, the Device tab page is displayed. (The Device

TopAccess Device Tab Page 574) OptionsThe Options list shows the status of options.- Fax Kit— Displays the installation status of the Fax Kit.- Net

4 Before Reading This ManualBefore Reading This ManualLineup of our manualsThese manuals are provided for the operation of the e-STUDIO165/205 or e

8.TopAccess REGISTRATION TAB PAGEThis chapter describes how to manage the address book and Mailboxes on the TopAccess Registration tab page.Managing A

8 TopAccess REGISTRATION TAB PAGE60 Managing Address BookManaging Address BookThis equipment comes with the address book feature that enables users

Managing Address Book 613Enter following items to specify the recipient information.Name — Enter the name of the recipient. You can enter up to 20

8 TopAccess REGISTRATION TAB PAGE62 Managing Address Book5Enter following items according to the capabilities of recipient fac-simile, and click [S

Managing Address Book 636In the Contact Properties page, click [Save] to add new contact.A message notifying you that an abbreviated number or a on

8 TopAccess REGISTRATION TAB PAGE64 Managing Address Book3Click [Delete].The contact is deleted from the Address Book.Managing groups in the addres

Managing Address Book 653Click [New] to add new group, or click the group link that you want to edit in the groups list.The Group Properties page i

8 TopAccess REGISTRATION TAB PAGE66 Managing Address Book6Click [OK].The group is created.A message notifying you that a one touch number you keyed

Managing Mailboxes 67Managing MailboxesThis equipment supports the ITU-T compatible mailboxes that allow storage and retrieval of doc-uments via ma

Before Reading This Manual 5Scanning functionsThe Scanner Upgrade Kit GA-1200 (optional) is necessary for using the scanning functions.To read manu

8 TopAccess REGISTRATION TAB PAGE68 Managing MailboxesSetting up an Open MailboxTo carry out ITU-T communications, you must first set up an Open Ma

Managing Mailboxes 695Select agents and click [Select Agent].Confidential — Select this to create a Confidential mailbox.Bulletin Board — Select th

8 TopAccess REGISTRATION TAB PAGE70 Managing MailboxesMailBox settingIn the MailBox Setting page, specify the box number and password.1) Box Number

Managing Mailboxes 71Destination setting (Mailbox)In the Recipient List page, you can specify the destinations of the IFax (Relay).You can specify

8 TopAccess REGISTRATION TAB PAGE72 Managing MailboxesSelecting the groups from the address bookBy this method, you can select groups from the addr

Managing Mailboxes 73Removing the contacts from the recipient list1Check the check boxes of the contacts that you want to remove from the recipient

8 TopAccess REGISTRATION TAB PAGE74 Managing MailboxesDeleting an Open MailboxYou can delete an existing Open Mailbox from TopAccess.If you want to

Managing Mailboxes 755Click [OK].Selected mailbox is deleted.

9.TopAccess COUNTER TAB PAGEThis chapter describes how to display total counters on the TopAccess Counter tab page.Viewing Counters...

6 Before Reading This ManualHow to read this manualSymbols in this manual In this manual, some important items are descried with the symbols shown

9 TopAccess COUNTER TAB PAGE78 Viewing CountersViewing CountersThis equipment maintains a set of counters that keep track of the number of pages pr

Viewing Counters 79Displaying the department counterIn the Department menu page, you can display the counter information of a specific department.

10.TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)This chapter describes the various items set by the TopAccess administrator.Setti

Setting up the NetWare print...114Displaying V

Setting up Device Settings 83Setting up Device SettingsIn the General submenu page in the Setup menu, an administrator can configure the general se

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)84 Setting up Device Settings4Click [Save].The confirmation dialog box appears

Setting up Device Settings 857) Administrator’s PasswordIf you want to change the administrator’s password used to log in functions from the TopAc-

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)86 Setting up Network Settings (Printing Function)Setting up Network Settings

Setting up Network Settings (Printing Function) 874Click [OK].The confirmation dialog box appears.If you want to restore the current settings witho

CONTENTS 7CONTENTSPreface...1Software Licen

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)88 Setting up Network Settings (Printing Function)Setting up the TCP/IPYou can

Setting up Network Settings (Printing Function) 89Setting up the IPX/SPXYou can set the IPX/SPX protocol to enable the communication over IPX/SPX.T

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)90 Setting up Network Settings (Printing Function)Setting up the BonjourIn Bon

Setting up Network Settings (Printing Function) 91Setting up the DNS sessionIn DNS Session, you can specify the DNS server to enable the FQDN (Full

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)92 Setting up Network Settings (Printing Function)Setting up the DDNS sessionI

Setting up Network Settings (Printing Function) 933) Domain NameEnter the domain name that will be added to the DNS server using DDNS.Setting up th

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)94 Setting up Network Settings (Printing Function)Setting up the HTTP network

Setting up Network Settings (Printing Function) 95Setting up the SNMP network serviceIn SNMP Network Service, you can enable or disable the SNMP to

10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)96 Setting up Network Settings (Printing Function)5) Enable Alerts TrapSelect

Setting up Copier Settings 97Setting up Copier SettingsIn the Copier submenu page in the Setup menu, an administrator can configure the copier set-