Toshiba 3511/4511 User Manual

MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide

10 Network Fax Guide — Features and FunctionsFeatures and FunctionsThis equipment provides the network fax feature, which simplifies and facilitates y

100 Network Fax Guide — Cover Sheet SamplesCover Sheet SamplesStandard Cover PageReference Number: 0000000000000000To: 00000000001From: MFP-00C678

Network Fax Guide — Cover Sheet Samples 101Business Cover PageReference Number: 0000000000000000To: 00000000001From: MFP-00C67861Subject: N/W-Fa

102 Network Fax Guide — Cover Sheet SamplesProfessional Cover PageReference Number: 0000000000000000To: 00000000001From: MFP-00C67861Subject: N/

Network Fax Guide — 6. INDEX 1036. INDEX

104 Network Fax Guide — INDEXINDEXAAbout TOSHIBA e-STUDIO Address Book .. 57Account Name ...68Add ...

Network Fax Guide — INDEX 105INDEXLPR printing ...13MManual Selection ...

106 Network Fax Guide — INDEXINDEXTopAccess ...48TopAccessDocMon ...

FC-3511/4511DP-3520/4520DP-2320/2820OME030039C0

2003 TOSHIBA TEC CORPORATION All rights reserved1-1, KANDA NISHIKI-CHO, CHIYODA-KU, TOKYO, 101-8442, JAPANR03072038103-TTECVer03 2004-09MULTIFUNCTIONA

Network Fax Guide — 2. Installing Client Software 112. INSTALLING CLIENT SOFTWARE

12 Network Fax Guide — Installing Network Fax SoftwareInstalling Network Fax SoftwareThis chapter includes procedures for installing software required

Network Fax Guide — Installing Network Fax Software 13This section describes about installing the N/W-Fax driver and Address Book Viewer in theSMB env

14 Network Fax Guide — Installing Network Fax Software3. Click [Next].• The License Agreement screen is displayed.4. Click [Yes].• The Choose Destinat

Network Fax Guide — Installing Network Fax Software 156. Check the software that you want to install.TOSHIBA e-STUDIO N/W-Fax — check this to install

16 Network Fax Guide — Installing Network Fax Software9. Locate this equipment in your network, select the “print” queue, and click [OK].• Returns you

Network Fax Guide — Installing Network Fax Software 1712. Click [Next].• Starts copying files and the InstallShield Wizard Complete screen is displaye

18 Network Fax Guide — Installing Network Fax SoftwareSearching the equipment automatically1. Click [Discovery].• The TopAccessDocMon Local Discovery

Network Fax Guide — Installing Network Fax Software 19SUPPLEMENT: • It searches the equipment within the local subnet in your network. If the equipme

2 Network Fax Guide — SOFTWARE LICENSE AGREEMENTSOFTWARE LICENSE AGREEMENTINSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOURACCEPTAN

20 Network Fax Guide — Installing Network Fax Software3. It automatically obtains the network queue in the “Network path or queue name” field.NOTE: •

Network Fax Guide — Installing Network Fax Software 212. Click [Manual Selection].• The Manual Selection dialog box appears.3. Enter each item to spec

22 Network Fax Guide — Installing Network Fax Software4. Select the equipment that you want to connect and click [OK].5. It automatically obtain the n

Network Fax Guide — Installing Network Fax Software 23Installing client software from TopAccess1. In TopAccess, click the Install Software link at the

24 Network Fax Guide — Installing Network Fax Software P.24 "When Installed Using the Installer" P.28 "When Installed Using Add Print

Network Fax Guide — Installing Network Fax Software 252. Select “TOSHIBA e-STUDIO4511 Series Client2”, “TOSHIBA e-STUDIO450 Series Client2”, or “TOSHI

26 Network Fax Guide — Installing Network Fax SoftwareNOTE: • If you want to re-install the client software later, click [No] to remain the setting fi

Network Fax Guide — Installing Network Fax Software 272. Select “TOSHIBA e-STUDIO4511 Series Client2”, “TOSHIBA e-STUDIO450 Series Client2”, or “TOSHI

28 Network Fax Guide — Installing Network Fax Software5. Select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer.

Network Fax Guide — Installing Network Fax Software 293. Display the Drivers tab. Select the N/W-Fax driver and click [Remove].• The confirmation dia

Network Fax Guide — SOFTWARE LICENSE AGREEMENT 3USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSI-BILITY OF SUCH DAMAGES,

30 Network Fax Guide — Installing Network Fax Software

Network Fax Guide — 3. Faxing from Client Computers 313. FAXING FROM CLIENT COMPUTERS

32 Network Fax Guide — Faxing from ApplicationsFaxing from ApplicationsYou can use the N/W-Fax driver option to electronically fax and Internet Fax fr

Network Fax Guide — Faxing from Applications 332. Select “TOSHIBA e-STUDIO Series Fax” and Click [Proper-ties].• The properties dialog box appears.SUP

34 Network Fax Guide — Faxing from Applications4. Display the Cover Sheet tab and specify the cover sheet prop-erties if you want to send a document w

Network Fax Guide — Faxing from Applications 35SUPPLEMENT: • To find the fax transmission instructions of that you expect for transmission results,you

36 Network Fax Guide — Faxing from Applications• Ultra Fine (400 x 400 dpi) — Select this to send a document in Ultra Fine mode (400 x400 dpi).6) Dept

Network Fax Guide — Faxing from Applications 37Specifying recipients from Address Book1. Click [Select From Address Book] in the Send tab.• The Addres

38 Network Fax Guide — Faxing from Applications3. Select the contact you want to add as a recipient and click the [Fax] icon ( ) in the tool bar to ad

Network Fax Guide — Faxing from Applications 394. After you selected all recipients, right-click on a recipient name in the right pane and select [Se

4 Network Fax Guide — TRADEMARKS AND COPYRIGHTTRADEMARKS AND COPYRIGHTTrademarks• The official name of Windows 98 is Microsoft Windows 98 Operating Sy

40 Network Fax Guide — Faxing from Applications7. The Address Book Viewer is closed and selected recipients are added to the “To” list.Entering a reci

Network Fax Guide — Faxing from Applications 413. To add a fax number as a recipient, select “Fax Number” and enter the fax number in the right field.

42 Network Fax Guide — Faxing from ApplicationsSetting up the Cover Sheet PropertiesIn the Cover Sheet tab of the N/W-Fax properties dialog box, you c

Network Fax Guide — Faxing from Applications 43Setting up the Sender Information PropertiesIn the Sender Information tab of the N/W-Fax properties dia

44 Network Fax Guide — Faxing from Applications2. Select the file format in the “File Format” drop down box.3. Specify the other options to send a doc

Network Fax Guide — Faxing from Applications 45Sending with a Cover SheetYou can choose to send a cover sheet with your fax transmission. The cover sh

46 Network Fax Guide — Faxing from Applications• If you check this, click the Sender Information tab and enter the sender information in the text box.

Network Fax Guide — Managing Faxes 47Managing FaxesYou can display manage the fax jobs using TopAccessDocMon and TopAccess. P.47 "Managing Fax J

48 Network Fax Guide — Managing Faxes3. Click the Fax tab.• The fax jobs list is displayed.4. If you want to delete a fax job, select a fax job in the

Network Fax Guide — Managing Faxes 493. If you want to delete a fax job, select a option box of the fax job in the list, and click [Delete].• The sele

Network Fax Guide — Preface 5PrefaceThank you for purchasing e-STUDIO4511 Series, e-STUDIO450 Series, or e-STUDIO280Series Multifunctional Digital Sys

50 Network Fax Guide — Managing Faxes

Network Fax Guide — 4. Managing Address Book 514. MANAGING ADDRESS BOOK

52 Network Fax Guide — Running Address Book ViewerRunning Address Book ViewerThe Address Book Viewer allows you to manage the Address Book properties,

Network Fax Guide — Running Address Book Viewer 53Accessing the Address Book Viewer from the Print properties1. In the Print dialog box in the applica

54 Network Fax Guide — Running Address Book ViewerThen the Destinations dialog box appears.• [Remove] — Click this to remove the selected contacts fro

Network Fax Guide — Running Address Book Viewer 552) ToolbarYou can perform general functions quickly by clicking a icon in the tool bar. P.57 "

56 Network Fax Guide — Running Address Book Viewer• Import -CSV File — Select this to import the address book data that had been exportedas CSV files

Network Fax Guide — Running Address Book Viewer 574) Tools menu• LDAP Setting — Select this to configure the LDAP service to obtain the LDAP addressbo

58 Network Fax Guide — Running Address Book Viewer (Mail) — Click this to add the e-mail addresses of selected contacts as destinations to besent usin

Network Fax Guide — Running Address Book Viewer 59• Delete — Select this to delete contacts in the private address book. This command is avail-able o

6 Network Fax Guide — Table of ContentsTable of ContentsSOFTWARE LICENSE AGREEMENT ...2TRADEMA

60 Network Fax Guide — Managing Address BookManaging Address BookYou can use the Address Book Viewer to manage the private address book, that you can

Network Fax Guide — Managing Address Book 61Managing the Public Address BookIn order to access the public address book in e-STUDIO4511 Series, e-STUDI

62 Network Fax Guide — Managing Address Book2. Click [Start Discovery] to begin the process.• It locates all the compatible devices in your network.SU

Network Fax Guide — Managing Address Book 63Configuring Discovery SettingsYou can configure the discovery settings.1) DevicesClick the arrow button to

64 Network Fax Guide — Managing Address Book— Configuring the Connection by Manual SelectionYou can configure the connection by entering the IP or IPX

Network Fax Guide — Managing Address Book 653. Enter each item to specify the printer address.IP Address — Enter the IP address of the printer.IPX Add

66 Network Fax Guide — Managing Address Book— Downloading the Public Address BookYou can download the address book data in the equipment to the Addres

Network Fax Guide — Managing Address Book 67Managing the Microsoft Outlook Address BookThe Address Book Viewer automatically access to the Microsoft O

68 Network Fax Guide — Managing Address Book2. In the General tab, enter the items as described below.Directory Server Address or IP — Enter the serve

Network Fax Guide — Managing Address Book 69Search - Maximum number of matches to return — Select maximum numbers for the search results.Search - Sear

Network Fax Guide — Table of Contents 7About Address Book Viewer Interface...54Using Co

70 Network Fax Guide — Managing Address Book3. Display the Person tab and enter search text in the following fields that you require.Name — Enter the

Network Fax Guide — Managing Address Book 71• The selected contacts are added to the LDAP Address Book.Searching contacts by detailed search condition

72 Network Fax Guide — Managing Address BookEnd with — Select this to search contacts that end with the search string.5. Enter the search string in th

Network Fax Guide — Managing Address Book 73Importing and Exporting the Address BookThe Export feature of the Address Book Viewer allows you to create

74 Network Fax Guide — Managing Address Book2. Locate the folder where the CSV file or vCard file is stored, and select the file type (CSV or vCard) i

Network Fax Guide — Managing Address Book 75Exporting the address book as a CSV file or vCard File1. Click the [File] menu and select [Export] and [CS

76 Network Fax Guide — Managing Address BookManaging ContactsYou can add contacts to the “Location/People” folder and each created groups in the Priva

Network Fax Guide — Managing Address Book 772. Click the [File] menu and select [New Contact].• The New Contact dialog box appears.3. In the Personal

78 Network Fax Guide — Managing Address BookDepartment — Enter the department name of the contact. You can enter up to 64 characters.Fax — Enter the

Network Fax Guide — Managing Address Book 79• The contact is added to the list in the selected folder.— Copying Contacts from an Address BookYou can a

8 Network Fax Guide — Table of Contents

80 Network Fax Guide — Managing Address Book4. Click the [Edit] menu and select [Paste].• Copied contacts are added to the list in the selected folder

Network Fax Guide — Managing Address Book 81The Properties dialog box contains the Personal tab, Sending Options tab, and Security tab.SUPPLEMENT: • T

82 Network Fax Guide — Managing Address BookSending Options tabIn the Sending Options tab, following items are displayed:SUPPLEMENT:• When displaying

Network Fax Guide — Managing Address Book 83• Internet Fax Mode — Display whether the simple mode or full mode is used for the Inter-net Fax transmiss

84 Network Fax Guide — Managing Address Book2. Click the [File] menu and select [Delete].• The Confirmation Deletion dialog box appears.3. Click [Yes]

Network Fax Guide — Managing Address Book 852. Click the [File] menu and select [New Group].• The Group dialog box appears.3. Enter a group name in th

86 Network Fax Guide — Managing Address BookModifying the group properties1. Select the group that you want to display or modify the group properties

Network Fax Guide — Managing Address Book 87Removing a group1. Select the group that you want to delete in the “Group” folder of the private address b

88 Network Fax Guide — Managing Address BookSearching contacts by name, fax number, and e-mail address1. Click the [Edit] menu and select [Find].• The

Network Fax Guide — Managing Address Book 89NOTE: • You must enter one of the field to search contacts. It will search the contacts thatcontain the e

Network Fax Guide — 1. Overview 91. OVERVIEW

90 Network Fax Guide — Managing Address Book3. Display the Detail Setting tab and select a field to search in the “Field Select” drop down box.4. Sele

Network Fax Guide — Managing Address Book 918. Click [Search].• It begins searching contacts in the selected address book. When it completes searchin

92 Network Fax Guide — Managing Address Book4. Click [OK].• The selected contacts are added as recipients for N/W-Fax.Converting the Address Book Data

Network Fax Guide — Managing Address Book 93Converting from an address book converter file1. Click the [Tools] menu and select [Converting].• The Conv

94 Network Fax Guide — Managing Address Book4. Select the model name that the selected file is originally cre-ated from in the “Machine Type” drop dow

Network Fax Guide — Managing Address Book 957. Click [Convert].• It starts converting a file.8. Click [OK].• The file is converted and saved in the se

96 Network Fax Guide — Managing Address Book2. Click [Browse] at the next of the “Input file” field.3. Locate the folder that contains the CSV file.

Network Fax Guide — Managing Address Book 976. Locate the folder where you want to save a converted file. Select “CSV (Comma Separated Values) (*.csv)

98 Network Fax Guide — Managing Address Book

Network Fax Guide — 5. Appendix 995. APPENDIX